Unless you’re using an unusual font from a galaxy far, far away, it’s almost certain that anyone with whom you share your document will be able to read it using their copy of Word (or a free alternative like Libre Office). Deleting them won’t make your document any smaller. Not every tip you find will be useful to you. On the surface, this sounds reasonable—wouldn’t extra linguistic data increase the size of a document? Go to File -> Print. This is largely a throwback to the days when Word took up a proportionally larger amount of system resources, and on modern systems, it’s probably not required, especially if you’re not editing hugely long or complicated documents. In our 721KB test document, turning this option on increased the file size to 3247 KB. (You may have “Save a Copy” rather than “Save As” if you’ve got OneDrive with AutoSave turned on.). This copies all your text, sections, formatting, page layout options, page numbering—everything you need. Open the PDF file to be resized. How to Reduce the Size of a Microsoft Word Document, comprehensive articles explaining how to do this, an unusual font from a galaxy far, far away, how to embed or link an Excel spreadsheet in a Word document, some “handwriting recognition correction information” to store, How to Add a Traffic Report Using Google Maps, How to Hide Favorites on Safari’s New Tab Page on iPhone and iPad, How to Enable Holiday Sounds on Ring Video Doorbells, How to Change the Video Playback Speed on Netflix, © 2020 LifeSavvy Media. How to resize a PDF document using Smallpdf. Current: Crop or resize PDF pages The Crop tool enables you to select part of a page to retain while removing the portions outside of your selection, which can be helpful in eliminating unnecessary information from your document, or in resizing your pages. We’ll also show you the final compression rate here. Yes, we said at the start that this article was about other ways to decrease your file size, but most articles on this subject tell you how to compress your images one at a time (including our article), and here at How-To Geek we’re all about finding better ways to do things. One tip you might see is to extract all the files from your DOCX, add them to a compressed archive, and then rename that archive to a DOCX file extension. The software will automatically shrink your file. So yes, stop embedding fonts in your document. But if you haven’t got images, or you’ve followed those tips and need to reduce the file size more, we’ve got you covered. Online PAN Card converter to crop, resize, convert and compress size of your photograph, signature and document for upload on UTI or NSDL online application form, now easily convert without having to install any software. Word gives you the option to change the page size by going to Layout > Size and changing from the default “Letter” size. Because of this, once you resize your PDF, you can also share it via email or generate a shareable URL directly on the result page. Any edits you can make, even simple ones like cropping or adding an arrow, are best done in an image editor before you insert the image into the document. (This also applies to other Office formats like Excel (.xls to .xslx), PowerPoint (.ppt to .pptx) and Visio (.vsd to .vsdx) by the way.). Hence, the content should remain intact (fonts, page size, colors), with the PDF size being much, much smaller. Sometimes, you’re going to need the better image quality that formats like BMP and PNG can offer. However, the potent compress setting may come with adverse effects on the quality of your file content. Moreover, it comes with a simple and easy to use interface great for anyone. Keep your original document open in another tab so that you can access both. 1 - Can I resize a pdf file - 2822852 You can also turn this setting off in the “Save As” dialogue, where it’s called the slightly more correct “Save thumbnail.”. 2. Hey presto, you’ve got a Word document that’s been compressed! This is partly because sites like How-To Geek have written comprehensive articles explaining how to do this, and partly because, well, images always seem to bump up the size of a Word document beyond reason. If you find yourself subject to this kind of document size creep, you can create a new document and then copy everything over to it. Create a shape in the document that matches the dimensions of your image. Hit “command ⌘+C” to copy the elements. Better finish the job by any means than not achieving anything at all, correct? There may be some merit in this idea—our 721 KB file did end up as only 72 KB—but we wouldn’t recommend it unless you want to spend a lot of time playing around with it to try and get it working. 3. As a workaround, you can print the document to a PDF document with a different paper size using a PDF Printer. To print a letter-sized document on A5-sized paper, select Letter then choose A5. Word keeps previous versions of your document as you work on it. If you don’t, it’s no big deal. Even with “Do not embed common system fonts” turned on (which means fonts like Calibri, Arial, Courier New, Times New Roman, and so on aren’t included), the file is still almost 1.3 MB bigger. As a bonus, we’ve also seen this copy/paste to a new document trick solve weird errors in Word documents that were hard to track down otherwise. You’ll find this setting at File > Info > Properties > Advanced Properties. You might think that this wouldn’t make much difference, but you’d be wrong. Import a JPEG, get a resized JPEG. You can still remove it from your new document. When you edit an image in Word, it stores all of your image edits as part of the document. Click and hold the mouse button in conjunction with the CTRL key, and resize the drawings page to the size that you want. There might also be information that has been formatted as hidden, and if you don’t need this hidden text in the document, why not get rid of it? We’ve got a lot of tips to share, so we’ve broken them down into things that will definitely help reduce the size of a Word document, things that might help, and some commonly-suggested tips with which you shouldn’t bother. Step 2. Join 350,000 subscribers and get a daily digest of news, comics, trivia, reviews, and more. Remove this unnecessary information from your document by heading to File > Info > Check for Issues and then clicking the “Inspect Document” button. Choose File > Print. Open the PDF in the editor and select Edit and Crop Pages. A simple alternative is to paste your image into an editing programme instead, save it as a smaller format like JPG, and then use Insert > Picture to insert the image into your document instead. By default, the paper size of the document defaults to the paper size of the printed output. Right-click on the shape and select Format Shape from the subsequent window. It's near the middle of the drop-down menu. Click on Save As…. If turning it off doesn’t reduce your file size then leave it on, because anything that Word does to save your documents automatically is a good thing. In the Word document, select the object you want to resize. In the Page Setup dialog box, click the Page Size tab. It's a whole new ball game. During this time, nobody else should have access to the file except for the sole user - you! To convert your .doc file, open it in Word and click File > Info > Convert. We tried this with a 20-page document that had various formatting applied to text on every page, and the average size difference was just under 2 KB per page. But it also seems like documents can grow out of hand for seemingly no reason at all. Community Beginner, Jan 09, 2017. Hi, I created a document that is 8.5 X 11. To help get around this, Word has a setting at File > Options > Advanced named “Allow background saves.”. We tested this with a sample 20-page .doc file that contained six images, various tables, and formatting marks.